Sofitex Talent Recruitment Fort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité.
For our client located in Luxembourg-city, we are currently looking for an :
Office Administrator
Responsibilities
Position Overview
We are looking for an Office Administrator to ensure the smooth day-to-day running of our Luxembourg office, as part of a temporary contract.
This role focuses on operational continuity, office coordination, and administrative support.
Key Responsibilities
- Manage daily office operations to ensure a well-organized and efficient workplace.
- Welcome visitors, handle phone calls, manage reception, catering, and meeting set-ups.
- Sort and distribute incoming and outgoing mail in line with internal procedures.
- Maintain office supplies and coordinate orders with relevant vendors.
- Provide basic IT and general administrative support (filing, scanning, logistics).
- Support HR with onboarding coordination and workstation set-up.
- Assist expatriates with practical matters and coordination with local authorities when needed.
- Coordinate travel logistics (flights, hotels, transportation) using company tools and guidelines.
- Liaise with service providers and coordinate office maintenance or repairs.
- Support the organization of internal meetings and occasional events.
Required profile
Qualifications
- Very good command of written and spoken English.
- Strong organizational and communication skills.
- Ability to work autonomously, handle priorities, and manage several tasks in parallel.
- Previous experience in office administration or a similar coordination role.
- Good working knowledge of standard office tools and administrative systems
Conditions
Start date : ASAP
Size of the team in Luxembourg : 7
Salary : 4,000EUR gross per month - 40h/week