For one of our clients, a European Institution located in Luxembourg Kirchberg, Sofitex Talent is currently looking for a
Responsibilities
- Support the head of division in the day-to-day administration of relevant processes and procedures to facilitate the well-functioning of the division;
- Provide administrative and secretarial assistance to contribute to the effective day-to-day work the division, including in the preparation of notes, briefings, presentations and other relevant documents in accordance with the standard for the different types of documents;
- Assist in the system-processing, sign-off and distribution of notes to the Management Committee, Board of Directors, etc and as appropriate, liaise with the Bank's translation teams;
- Assist in the preparation, planning and organisation for various events; for example, organising meetings, presentations, seminars, liaison with protocol services, registration to external conferences, business trips;
- Handle relationships with vendors/service providers to ensure the provision and maintenance of offices facilities, services supplies and IT equipment, and relevant services, managing the respective contracts in close collaboration with internal counterparts;
- Organise the team's agenda, and coordinate participation in Management Committee and Board of Directors meetings;
- Other administrative tasks such as filling documents, entering data, maintaining email distribution lists, and logistical support to the team;
- Act as mutual back-up with the other divisional assistants, coordinating absences, where necessary;
- Contribute to a good working atmosphere within the division and the department to facilitate the timely implementation of tasks, smooth flow of information and achievement of objectives;
- Make suggestions to improve administrative processes, where relevant.
Required profile
- Certified secondary level education, complemented with a 2-year certification in a relevant field (e.g. secretarial studies, business administration);
- At least 3 years of relevant professional experience;
- Excellent knowledge of standard Microsoft Office tools (Word, Excel, and PowerPoint);
- Excellent command of written and oral English and French. Good knowledge of another EU language would be an advantage.
Conditions
This is a great opportunity for a long-term temporary contract (initial 2-month contract + several extensions)
Salary: level 1 or 2, depending on experience (3950€ gross or 4450€ gross)
Location: Luxembourg Kirchberg
About the company
Sofitex Talent Recruitment Fort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité.